ASCII Team Leaders Canon MJ and NI Consultants Partner with SMEs to Support Revised Electronic Book Law

Canon Marketing Japan (Canon MJ) and NI Consulting (NI Consulting) will respond to the business of small and medium-sized enterprises due to the revision of the Electronic Bookkeeping Law (Electronic Book Law) on December 2, 2021 and January 2022 (Reiwa 4). Concluded a business alliance with the aim of supporting. For the electronic book method storage option of the groupware "NI Collabo 360" provided by NI Consulting, the cooperation that can directly save the fax document received by the Canon multifunction device has been strengthened, and the paper document can be scanned only by the operation on the multifunction device. We will continue to provide linked applications that can be saved.

Two outlines of revised electronic book law compliant solutions (new functions) for small and medium-sized enterprises based on the business alliance between Canon Marketing Japan and NI Consulting

In the revision of the Electronic Book Law, which will come into effect in January next year, "electronic transaction" forms including invoices / receipts received by e-mail and forms sent and received by paperless fax / multifunction devices will be saved as electronic data. Is obligatory. Until now, many small and medium-sized enterprises have printed these forms and stored them together with other forms received on paper, but after the enforcement, they will not be accepted, so measures are required.

Key points for this revision of the Electric Book Law (from Canon MJ explanatory materials)

"Electronic Transaction" Requirements for the Revised Electronic Book Law (from Canon MJ Explanatory Materials)

On the other hand, the revised Electronic Book Law relaxes the requirements for scanner storage of forms received on paper (time stamps are no longer required for scan data if certain conditions are met), so even small and medium-sized enterprises can store them. It is expected that the method will be unified to electronic data instead of paper.

"Scanner storage" requirement of the revised Electric Book Law (from Canon MJ explanatory material).As a comprehensive solution, this effort is to make it possible to save both electronic transactions and scanner storage in the electronic book method storage.

NI Collabo 360 from NI Consulting is an integrated groupware for small businesses. There is a cloud version (SaaS) and a package version, and you can use schedules, document management, information sharing / communication functions between employees such as in-house SNS, workflow functions, etc. from anywhere inside or outside the company through PC / smartphone / tablet. In addition, the storage option of the electronic book method of the same product can store data such as forms in a form that meets the requirements of the revised electric book method (save of correction / deletion history, correspondence to search requirements by OCR processing).

In this alliance, first of all, the fax document received by the Canon multifunction device will be automatically forwarded to the "shared mail" of NI Collabo 360, and the function to check the contents of the fax even when going out or working from home will be provided. Shared mail is a function that allows multiple users to jointly manage / view emails received at the company's representative address. Enables saving to book method compatible storage. Available from January 2022.

We also offer "MEAP Cloud Scan for NI Collabo" as a MEAP application that runs on Canon MFPs. This allows you to save form scan data directly to NI Collabo 360's electronic book storage by simply operating the panel of the multifunction device. This will support the scanner storage work of forms that comply with the revised Electric Book Law. It will be available from April 2022.

Overview of compliance with the revised Electric Book Law through collaboration between the two companies

Canon MJ will promote sales nationwide through Canon System & Support (Canon S & S), a group company, and sales partners. The sales target for MEAP Cloud Scan for NI Collabo is planned to be 2000 in 2022. Through this alliance, NI Consulting hopes to increase the cumulative number of companies that have introduced the company's "Visualization Management System (VMS)" centered on NI Collabo 360 from the current 8,000 to 10,000 at an early stage.